Charlotte County Public Schools

School/District Logo
Industry
PreK–12
Enrollment
16,000
Region
Southeast

Charlotte County Public Schools

School/District Logo
Industry
PreK–12
Enrollment
16,000
Region
Southeast
Profile
Profile

A Growing District in Need of Scalable Solution

Charlotte County Public Schools (CCPS) serves 16,500 students and 1,870 teachers and staff across 23 schools in Charlotte County, Florida. The district sought a scalable, efficient solution to manage digital resource access and class rostering. 

Products Used:
Project Leads:
Challenge
Challenge

A Last-Minute SIS Update Exposes a Critical Challenge

CCPS’s IT staff faced an overwhelming burden managing roster data. With over 30 vendors requiring different formats and processes, the team relied on custom scripts, manual uploads, spreadsheet manipulation, and copy-pasting—wasting valuable time and resources. The situation worsened when a last-minute Student Information System (SIS) update caused a surge in manual workload. Recognizing the inefficiency, district leaders sought an automated solution that aligned with the OneRoster standard to streamline rostering and login management.  

Solution
Solution

From Hours to Minutes: The Power of Automation

CCPS selected ClassLink to handle single sign-on and rostering. Within days, the district was fully operational with Roster Server, significantly reducing the time required for roster management. What once took two hours daily now requires just a two-minute review. With ClassLink LaunchPad, CCPS simplified access to digital resources, making IT operations more efficient. The partnership with ClassLink not only eliminated manual burdens but also provided top-tier service and support.

Robert Scott
Senior Systems Analyst at Charlotte County Public Schools
School Logo

Charlotte County Public Schools

Florida
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Building Capacity with Interoperability

The Challenge

The IT staff at Charlotte County Public Schools (CCPS) faced an ever-growing burden when dealing with roster data. Forced to write custom scripts for 30+ vendors, manually upload and download data, manipulate spreadsheets, and copy/paste information between programs, the team was wasting precious time and resources on a task that can and should be automated. In some cases, vendors required different formats and processes to transfer the data. The task was both cumbersome and unsustainable. Ultimately, when a last-minute decision was made to update their Student Information System (SIS), causing a landslide of manual work to be done, district leaders recognized it was time for a change.

Choosing Roster Server

District leaders at CCPS ultimately selected ClassLink to help manage their digital resources and rostering, and by mid-2017, rolled it out district-wide. The team spent a few days gathering their files and in just a few days, they were up and running with Roster Server. From those first few days of setup, to ongoing customer support, Roster Server and the ClassLink team behind it has made the jobs of Charlotte’s IT staff that much easier.  Charlotte found a partner in ClassLink that offers best-in-class service and support every step of the way.

The Outcome

Through ClassLink LaunchPad, Charlotte has managed to simplify access to all of its digital resources. With Roster Server, delivering class rosters is now scalable and infinitely easier.  A process that would historically take the district 2 hours each day, now simply requires a 2-minute review. Having Roster Server in place has given the team back hours each day, time they can better spend solving problems instead of writing scripts.

“I had no previous experience with OneRoster. Once you get a grasp of how it integrates with vendors, it’s a no-brainer. Why didn’t we do this 5 years ago!”

Robert Scott
Charlotte County Public Schools