Grapevine-Colleyville ISD

School/District Logo
Industry
PreK–12
Enrollment
14000
Region
Southwest

Grapevine-Colleyville ISD

School/District Logo
Industry
PreK–12
Enrollment
14000
Region
Southwest
Profile
Profile

Facing Inefficiencies in System Management

Grapevine-Colleyville Independent School District (GCISD) is based in Grapevine, Texas, and serves 14,000 students across 11 schools. Due to its outdated systems, the district needed to assess single sign-on (SSO) providers to enhance efficiency and reduce costs.

Products Used:
Project Leads:
Challenge
Challenge

Impact of Delayed Rostering on Education

As GCISD expanded its investment in digital resources, the district faced the challenge of streamlining access and managing apps efficiently. The IT staff struggled with the overwhelming task of manually rostering students—a process that could stretch from 45 to 90 days at the beginning of each school year. This delay impacted teachers, leaving them to catch up and recover lost instructional time. 

Solution
Solution

Cost Savings and Enhanced Functionality

Grapevine-Colleyville adopted ClassLink for its ease of setup, intuitive interface, and high level of support. Students, teachers, and staff benefit from having easy access to their online resources. Berger noted, “The value and most exciting part of ClassLink, is that it keeps evolving, so our investment keeps evolving.” The district is also taking advantage of additional features like Roster Server, Analytics, and OneSync, which will save the district $25,000 per year.

Kyle Berger
Chief Technology Officer at Grapevine-Colleyville ISD
School Logo

Grapevine-Colleyville ISD

Texas
Back to Case Studies

Leveraging Single Sign-on to Improve Access and Save Money

Challenge

When Grapevine-Colleyville ISD started investing in a large number of digital resources, they recognized the need to aggregate apps and simplify access. IT staff were getting overwhelmed with manual rostering tasks, which stretched anywhere from 45 to 90 days into each school year, forcing teachers to play catch-up from day one. With the development of their Lead 2021 Plan, which prioritized relevant and resourceful technology to expand student resources, district leaders began evaluating single sign-on providers with an eye towards creating efficiency and saving money over the long term.

Solution

In 2017, Grapevine-Colleyville adopted ClassLink for its ease of setup, intuitive interface, and high-level of support. Students, teachers, and staff benefit from having one-click access to their applications and files on the cloud or school network from any location and device. Berger noted, “The value and most exciting part of ClassLink, is that it keeps evolving, so our investment keeps evolving.” The district began using ClassLink for its award-winning SSO solution, but is now taking advantage of additional features like Roster Server for swift and secure delivery of class roster to publishers using the OneRoster® open data standard, ClassLink Analytics, the Parent Portal, and its next generation account provisioning tool, OneSync.

Outcome

Only 18 months into the relationship, Grapevine-Colleyville ISD Launchpad logins continue to climb – a sure sign that the IT team made the right choice. The ability to easily aggregate and distribute their library of resources with One Click access means staff are able to focus on education, teachers recover instructional time, and students spend more time on task. District leaders use ClassLink Analytics to monitor resource usage and find it is useful for informing renewal decisions. The district is excited to leverage OneSync by summer 2019 to fully automate their account provisioning. OneSync will replace two outdated, inefficient software systems, which will save the district $25,000 per year.

“We are now able to focus on education rather than managing products.”

Kyle Berger
Grapevine-Colleyville ISD